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Fellowships Office, Keck 576
National Research Council
500 Fifth Street, NW
Washington, DC 20001

Tel: 202-334-2872
Fax: 202-334-3419

E-mail:
infofell@nas.edu

 

 

2015 Ford Foundation
Fellowship Program
competition is
NOW CLOSED
and no longer accepting applications 

Predoctoral application deadline was:
November 19, 2014
(5:00 PM EST)
 

Dissertation and Postdoctoral application deadlines were:
November 14, 2014

(5:00 PM EST)
 

Supplementary Materials receipt deadline (all levels):
January 9, 2015
(5:00 PM EST)  

 

 


NAVIGATING THE ONLINE APPLICATION 

Register and Create Login ID and Password

Pages of the Application / Navigation

Data Entry

Uploading Application Essays and Other Documents

Uploading Supplementary Materials

Saving Your Work

Submission of Letters of Recommendation

Data Review and Page Validation

Submitting Your Fellowship Application

Printable Forms and Documents

Monitoring Receipt of Supporting Materials

E-Mail Support

 

Register and Create Login ID and Password

You must create a Login ID and password to register for the fellowship competition and begin your fellowship application. To create your Login ID and password, go to the Registration Page and click on “Fellowship Application”. Click on the link under “Not registered? Click here to create login and password” and enter the information requested in the fields provided. Once you have successfully created your login information, any time you return to the login page you may bypass the “not registered” step and enter your login information in the fields provided. Keep a record of your login information in a secure place in case you cannot remember it. Please refrain from creating more than one login and password, since creation of multiple logins may cause confusion when you logon in the future. 

Pages of the Application / Navigating Pages

The online application is comprised of several individual pages where information must be entered or files must be uploaded. A link to each individual page of the fellowship application is located in the field provided in the left margin of any page of the online application. Information can be entered in any page of the fellowship application in any order, but work must be saved on each page before ending the current session and exiting the application. You will see your saved work the next time you logon to your fellowship application. Once your work is saved and you are ready to logout of the current session, click on the Logout link located in the field provided in the left margin of any page of the online application.

Data Entry

There are several methods whereby data is entered in the fellowship application including information directly entered in fields provided, selecting information provided in drop-down boxes, selecting one of several radio buttons, and uploading essay files to your fellowship application from your hard drive. Follow the instructions provided on each page of the application for data entry and remember to save your work on each page before you exit the work session.

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Uploading Application Essays and Other Documents

Please read the Document Preparation Specifications and the Uploads Help documents (Predoctoral, Dissertation or Postdoctoral) before you attempt to upload any documents to your online fellowship application. You must have Adobe Acrobat Reader installed on your hard drive, as all uploaded documents must be in .pdf file format before you upload your documents and Adobe Reader will be required to view your documents after upload.

All essays are uploaded from your hard drive directly to the Uploads page of the fellowship application. Click on the Uploads page navigation link in the left margin of any page of the fellowship application to access the Uploads page. On the page you will see individual sections for each essay separated by the generic name of the essay in a banner such as Personal Statement, Statement of Previous Research, etc. (these are generic document identifiers and not intended to represent any title you assign to your documents). In the section for each essay upload, you will find a brief description of the required content for each essay, the maximum page limits for each essay and a blank field where the file name of your essay will be populated once it has been successfully uploaded using the Browse and Upload command buttons.
*Important: adhere to maximum page limits described for each application essay before you attempt to upload the essay to your fellowship application!

Click on the Browse command button to begin the essay upload process. A window will open where you can navigate on your hard drive to the location of your essay document file. When you locate your document file, click on the Open command button in the file navigation window. The file name of your essay document will now be populated in the previously blank field. Click on the Upload command button to upload your document. The page will then refresh (this may take a few moments). Scroll down to the section for the specific essay you uploaded and you should see the file name of the now uploaded file, a date and time stamp of the upload and an Options section, where you can view the uploaded file (in .pdf) or delete the uploaded file and repeat the upload process.

Saving Your Work

While you do not have to complete any section of the application in its entirety during your session, you must save your work on the page(s) you have worked on during the session before you logoff the application website. There is a Save command button at the bottom of most pages of the fellowship application. Activation of the Save function before you logoff will save your work on the page until the next time you logon to your online application 

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Uploading Supplementary Materials

Applicants are required to upload supplementary materials to their fellowship application, including academic transcripts (maximum 4MB size for each individual transcript file upload). Additional forms and reports (where required) are also uploaded to the fellowship application by the applicant, such as  Verification of Doctoral Degree Status (VS) forms, GRE score reports, etc. Please review the program brochure and Supplementary Materials page of this site for guidance related to the fellowship level of interest. Review the Document Preparation Specifications as well before you begin to upload your materials. 

Submission of Letters of Recommendation

Letters of recommendation are submitted online by the letter writer. Enter the names and contact information for writers of your recommendation letters in the Reference Information page of your fellowship application by clicking on the "Click Here to Enter the Name of an Individual" link. Once you enter the information and save it, you will see Notify and Delete next to the name of each writer entered. Click on Notify to send a notification email to the letter writer at the email address entered for the individual. Contact your letter writer personally to advise them that they should receive the email notification from Ford Content Support@nas.edu. The email notification they receive will inform them that you are applying for the fellowship and are requesting the letter in support of your fellowship application. The email will provide the letter writer with a link to the login page, a personal login ID and password used to logon to the fellowship module and complete instructions on desired content of the letter narrative. Once initially notified, writers can be re-notified at any time by clicking on Notify Again next to their name on the Reference Information page.

Upon login, the letter writer will be able to upload their letter of recommendation directly to your fellowship application in a method similar to the one used by applicants to upload their application essays. Once a letter is successfully submitted, the applicant will see a submitted date and time stamp next to the reference writer's name on the Reference Information page of their application.

Data Review and Page Validation

The Data Review page will show you an overview of all information entered to date for each page of the fellowship application. Review all information on the page to confirm that it is correct. If you need to return to a specific page to make revisions or additions, there are links provided to all pages of the fellowship application. At the bottom of the Data Review page, there is a section named "Supplementary Materials from Other Sources". Review this section frequently to monitor receipt of academic transcripts, etc. (see Monitoring Receipt of Supporting Materials below).

Each page of the fellowship application must be 'validated' before the application can be successfully submitted. The Data Validation page includes a list of each page of the fellowship application and a symbol identifying the current validation status of the page. There are three validation symbols. The red symbol indicates a page is "incomplete / not currently validated" and the fellowship application cannot be submitted until corrections are made and the page is validated. A green symbol means the page has been validated. The third symbol is a advisory symbol only. The yellow symbol indicates that there is information missing or one or more supplementary materials need to be submitted. The yellow symbol may indicate missing information, but it will not interfere with the submission of the fellowship application and it is simply an advisory tool. The validation symbols for each page can also be viewed on the Main page of the fellowship application immediately upon logon.

Submitting Your Fellowship Application

Be sure the Main and the Data Review pages show that all pages of the fellowship application have been validated (you must see only green or yellow validation symbols for each page; red symbols indicate missing or incomplete information on the page). Once all pages of the application are validated, click on the Submit page navigation link in the left margin to access the Submit page. Check the box indicating that you have reviewed your application, are satisfied with its content and format and understand that once you submit your application, you will no longer be able to make any further changes. Click on the Submit button to submit your application. You will see confirmation text once your fellowship application has been successfully submitted.

*IMPORTANT: BE SURE TO SUBMIT YOUR APPLICATION BEFORE THE PUBLISHED DEADLINE*

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Printable Forms and Documents

Links to printable forms in .pdf format are grouped under the page navigation links in the field located in the left margin of any page of the application. Some of the forms included are the application instructions, suggestions from reviewers, etc. Click on the link provided to open and print each form with Adobe Acrobat Reader

Monitoring Receipt of Supporting Materials

Receipt of supplementary materials including academic transcripts, verification forms (if required), and GRE scores (if applicable) can be monitored by accessing the Data Review page of the application and scrolling to the bottom of the page to find the "Supplementary Materials from Other Sources" section. Receipt of letters of recommendation can be monitored by accessing the Reference Information page. A date and time stamp can be seen next to the Submitted section for each letter writer once the letter is received. If the Submitted section is blank, then it means the letter has not been submitted.

Note: It is entirely the responsibility of the fellowship applicant to confirm receipt of required  supplementary materials using the method described by the published deadline using the method described above. 

E-Mail Support

The E-Mail Support link is located under the printable document links in the left margin of any page of the application. Click on the link and an email form will open. If you have a support question or a comment about the system, please send us a message by entering the information requested on the form and click on the Send button. To return to the system without sending the message, click on the Cancel button. Asterisks (*) denote required fields on the form.

 

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