Subaward Agreement Forms The FDP Subaward Templates were designed to expedite review among FDP member institutions. However, non-FDP members institutions may also use the templates. The templates are considered an ongoing FDP demonstration. Workgroups are formed to monitor Federal developments. They are not meant to be recycled or edited.
Please keep in mind, however, that the FDP makes no representation or warranties regarding the suitability of these forms for use on any Federal or non-Federal sponsored projects. It is the pass-through entity’s responsibility to ensure all required terms and conditions flow down to a subrecipient. All users utilize these forms at their own risk.
The Research Terms & Conditions (RTC), which previously applied to research awards from a number of Federal funding agencies, expired with the implementation of the Uniform Guidance on December 26, 2014. A working group headed by representatives from NIH and NSF is developing a revised version of the RTC. When available, the revised RTC will be incorporated into the FDP subaward templates.
All templates are updated annually through the efforts of a working group. Revised versions will be posted to this page in September, or as needed to address changes in Federal requirements. Please check here for the most recent versions before using the templates to develop any subaward agreement.
For more information, please review the guidance documents and FAQs provided below.
Templates and other Resources:
Templates (September 2016)
|Bilateral Template |
|Unilateral Template |
An option for PTEs to use to expedite agreements under circumstances where simple, non-substantive modifications to the original agreement are needed, provided on the template. Please note that this template can only be used if both parties agreed to unilateral amendments per the face page of the original agreement.
If your institution uses systems to populate templates, please contact Amanda Humphrey: firstname.lastname@example.org if you experience any issues with loading these templates into your systems.
Subaward Agreements with International Collaborators
Please note that these boilerplate templates should be revised according to your institution's policies and in accordance with the needs and location of the research project, etc. We provide a "Checklist of Additional Terms and Conditions to be Considered for Foreign Subawards," but strongly advise you to consult appropriate institutional officials to ensure the subaward meets institutional, sponsor and project requirements,
Subcontract Agreement Sample for use Under Prime Contracts
A sample subcontract agreement and modification form have been created to assist in subcontracting under a prime contract (federal or non-federal). Please note that these boilerplate templates should be revised according to your institution’s policies and in accordance with the terms of your prime contract, the organization type of the subcontractor and any project specific requirements.
Subcontract Amendment Template
Subaward Agreements Sample for Use Under Federally Sponsored Clinical Trials
A fixed price subaward agreement sample has been created to assist in subcontracting to enrolling sites under NIH funded clinical trials. Please note, this sample is boilerplate and should be modified only if necessary according to your NIH award.
FDP Fixed Price Clinical Trial Subaward Agreement – NIH (PDF)
FDP Fixed Price Clinical Trial Subaward Agreemant - NIH (MS Word)