MEMORANDUM OF UNDERSTANDING GUIDELINES
Receiving a Jefferson Science Fellows (JSF) award is considered a significant honor, both for the individual, and for their academic institution. The program is structured as a partnership between the U.S. academic community and the U.S. Department of State and the U.S. Agency for International Development, designed to meet the challenges of science and technology in foreign policy and international development.
To formalize the respective responsibilities of that partnership, a Memorandum of Understanding (MOU) must be executed between the applicant's academic institution and the National Academy of Sciences (NAS). The MOU stipulates the conditions of the fellowship for the Fellow, the academic institution, and the NAS, and it must be in place for an applicant to be considered as a finalist in the annual competition. Please note that the MOU, once executed, is valid for future applicants from the academic institution.¹
Please email firstname.lastname@example.org to determine if your institution currently holds an MOU or to request a copy of the MOU template. Fully executed MOU's will be returned to the institution via email and/or postal mail after the October 16, 2020 MOU submission deadline.
It is the responsibility of the applicant to ensure that the MOU has been completed before the final stage of the JSF selection process. Applicants who are selected as finalists, but do not have an MOU in place from their institution, are not eligible for further consideration. JSF program staff can assist with the completion process, but applicants must initiate and ensure completion of the process with their institution. It is recommended that applicants begin the process as early as possible during the application period.
If your academic institution does not currently hold an MOU with the NAS and you would like to initiate one, contact email@example.com.
By signing the MOU, the academic institution agrees to continue to pay the Fellow’s salary and benefits and retain all rights and privileges associated with the Fellow’s academic position. It is strongly recommended that specific details of this agreement be discussed between the institution and the faculty member before applying for the fellowship.
For Academic Institutions
Academic institutions should execute an MOU in anticipation of faculty submitting applications in the current application cycle or in future application cycles. Contact firstname.lastname@example.org to initiate the process.
By signing the MOU, the institution agrees to continue to pay the Fellow’s salary and benefits and retain all rights and privileges associated with the Fellow’s academic position. It is strongly recommended that specific details of this agreement be discussed between the institution and the faculty member before applying for the fellowship.
If your institution currently holds an MOU, you are encouraged to notify faculty of the opportunity or nominate faculty to serve as a Jefferson Science Fellow. Any nomination process will be internal to your institution; however, recruiting materials can be provided upon request. Please contact email@example.com with your institution's specific needs.
¹The current MOU format was used beginning in the 2016 competition (executed no earlier than August 2015). If you are unsure about whether a past MOU is still valid, please contact firstname.lastname@example.org to confirm, as we regret that we will not be able to accept outdated MOUs for current competitions.