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Pakistan-U.S. Science and Technology Cooperation Program 

Proposal Preparation and Submission Instructions

A. Proposal Deadline Date: November 30, 2012 (11:59 PM, U.S. Eastern Standard Time)

B. Proposal Preparation Instructions: Proposals must be submitted using the required format. Please read the instructions below to obtain information on the format and procedure for submitting proposals and click here to download the required application form.  

C. Submittal Addresses: Proposals should be submitted electronically to all three of the following web sites, simultaneously. Submissions not sent to all three addresses may not be reviewed.

Proposal submission overview

Proposals to be submitted for review under this program are to be developed by Pakistani and U.S. institutions or consortiums of institutions.

All submittals are to be submitted electronically as specified in the procedures in this solicitation. Paper submissions are not accepted. All submissions must be complete – no revisions or resubmissions are permitted, and no extensions to the application deadline will be granted.

The text of the proposals should be in single-spaced 12-point type. Tables and lists in the project description may be in smaller but readable type.

Instructions for completing each section of the application form are included below, and the application form (in Word) may be downloaded here. The proposal must include the information requested. Successful proposals will address the Selection Criteria listed above and will include clear statements of the project goals and explanations of how these goals will be addressed.

(1.) Cover sheet. In the indicated space below the project title, please note the field and subfield of the proposed project: for example, “Medicine – infectious diseases,” “Biology – plant virology,” or “Environment – water resources.” For planning purposes, July 1, 2013, should be shown as the start date. Specify the lead (principal) investigator on both the Pakistani and U.S. sides.

(2.) Project summary (one page). The summary should be succinct and clearly state the goals of the project. It should be informative to specialists in the same or related fields as well as understandable to a well-informed non-technical reader. Include the title of the project, the names of the co-director(s), and the names of the U.S. and Pakistani partner institutions at the top of the page. Include a clear description of the project, stating its specific aims and long-term goals. Briefly indicate the unique aspects of the project and interdisciplinary composition (if any).

(3.) Project description. The project description (sections 3.a through 3.j described below) is limited to the equivalent of 10 printed pages including all figures, tables, and charts but not including lists of additional participants, advisors, and supporters (if any). All applicants must use the standard proposal forms provided. The project description should be prepared with reference to the review criteria and the guidance provided in this and the preceding sections of this solicitation. Incomplete proposals, those not submitted on the standard forms, and those exceeding the established page limits may not be considered.

(3.a) Background and rationale. If relevant, present a critical and comparative summary of the literature justifying the activity proposed.

(3.b) Problem statement. Describe accurately the problems or opportunities to be addressed by the project.

(3.c) Prior experience/capability. Describe relevant prior efforts by applicants to address the problems identified. Illustrate how the proposed work will build upon existing expertise, if applicable. Proposals intended to improve the capacity of Pakistani institutions to support technology commercialization or industry competitiveness should also explain the role that industry representatives played in developing the proposal and articulate how the proposed project builds upon other measures undertaken by industry to improve competitiveness.

(3.d) Scope and objectives. Specify the scope of the project accurately and list the specific aims of the project. It is important that the specific aims be compatible with the requested proposal duration.

(3.e) Methods. Describe the project design, conceptual framework, procedures, and analyses to be used to accomplish the specific aims of the project. If relevant, include how the data will be collected, analyzed, and interpreted as well as any data-sharing plan. Describe any new methodology and its advantage over existing methodologies. Describe any novel concepts, approaches, tools, or technologies for the proposed activity. Discuss the potential difficulties and limitations of the proposed procedures and alternative approaches to achieve the aims. Describe proposed strategy for encouraging and ensuring the participation of women in the project. As part of this section, provide a tentative sequence or timetable for the project.

(3.f) International cooperation. Explain in detail which elements of the project will be carried out by which counterpart involved and why such a division of labor is appropriate both for the project and for the overall program goals of promoting capacity building in Pakistan.

(3.g) Relevance. Indicate which of the two Program Objectives listed above will be addressed through the project. Discuss the potential for uptake of research outputs through policy decisions, commercialization, or other means.

(3.h) Results statement. Clearly and concisely state the final results expected from the activity. The ability of the project to positively impact the goal area should be obvious.

(3.i) Additional benefits. Explain any other anticipated scientific, technological, or economic benefits that will accrue to Pakistan besides those already articulated in the Results Statement.

(3.j) Executive matters/Budget requirements. Provide a timetable for execution of the project. Give a detailed justification for each piece of equipment or service to be purchased for which the expected cost is more than $5,000. Provide the duration, location, timing, and justification for any project-related trips planned by project participants on either side.

(3.k) Budget. Provide an itemized budget for the project separately for U.S. and Pakistani partners, using the budget forms provided. Projects may last no more than three years. Proposals for multi-year projects must provide budgets separately detailing the resources required for each year of implementation. Value for the investment will be an important consideration in proposal evaluation and selection.

  • As noted above, capital costs for building construction are not to be included.
  • Remuneration for professional leadership on the two sides is discouraged and must be thoroughly justified if requested. Remuneration for other researchers, technical personnel, and students working on the project is allowed.
  • Contingency costs are not allowed as line items on either side of the budget.
  • Travel costs for US participants may be included on the U.S. side of the budget only. It is very strongly recommended that travel costs for Pakistani participants be included on the Pakistani side of the budget only.
  • Proposal budgets may not contain indirect costs exceeding 15 percent on the U.S. side of the budget. On the Pakistani side, indirect costs are limited to 15 percent if the applicant’s university has an Office of Research, Innovation and Commercialization functional as per HEC criteria, or 2 percent if the university has no ORIC. (Indirect costs, also known as overhead expenses, are costs supporting overall operations and management of an institution—for example accounting and auditing fees and general institutional management.)
  • For further details on allowable costs on the Pakistani side of the budget, Pakistani applicants are advised to refer to HEC’s standard financial guidelines.

(3.l) Curricula vitae. Provide brief CVs—1 or 2 pages each—for all Pakistani and U.S. project participants. Please do not include extended CVs, lengthy publications lists, or copies of publications, as they will not be forwarded to the reviewers. 

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