UIDP Project Process and Application Form
The purpose of the University-Industry Demonstration Partnership (UIDP) is to enhance the value of collaborative partnerships between university and industry in the United States. One way of doing this is by developing beta tests, tools and approaches that unify and streamline university-industry agreements.
Demonstration Project –Develops, tests, or demonstrates new technology or policies in fulfillment of the UIDP mission.
UIDP members represent a large and diverse set of universities, corporations, and other research intensive organizations that are interested in advancing strategic and high reward university/industry research relations. In order to meet the needs of its members, the UIDP evaluates and adopts projects that advance this mission; each project application must outline project goals and objectives (see application form
The purpose of the UIDP is to enhance the value of collaborative partnerships between university and industry in the United States; therefore, projects can address a broad array of issues and topics including but not limited to:
- Intellectual Property
- Sponsored Research Agreements
- Strategic Initiatives
Our project proposal process is intended to be streamlined and move as quickly as possible toward the rapid development of innovative and important new work for the UIDP community. Completed proposals will be reviewed by UIDP staff, the Project Committee, and the Board. When a project is approved, UIDP staff will contact the project champions and work towards the development of project specifications.
Process for Adopting Projects
The current protocol for selection and conduct of future UIDP projects is articulated below:
- Member generation of project ideas by all members in regular “call for proposals.”
a. Ideally, projects must have both a university and an industry leader.
b. Project proposals must be formally submitted by members, although ideas can be proposed by any group or individual.
- Final decisions on projects (with consideration to financial matters) are made by the UIDP Project Committee as authorized by the UIDP Board. Projects that conform to requirements (co-chairs and enrolled participants, initial plan, milestones, deliverables, etc) will be routinely approved; however, the UIDP Project Committee’s decision to accept or reject a project is final.
- Co-leaders may be asked to discuss a proposed project with the Project Committee if significant decisions need to be made or additional information needs to be delivered.
Once a project is approved by the Project Committee, the project proposers will be notified and provided feedback/input from the Project Committee and/or the Board. Other important information:
- Project period. Projects are approved until the end of the calendar year and project teams will have to justify the need to continue (on an annual basis) the project beyond this initial approval period.
- Project monitoring and review. Each project will be reviewed on a regular cycle (no more than six months) by the Project Committee to ensure that the project is making sufficient progress. Specific review criteria will include progress on short- and long-term goals.
- Funding. Once a project is approved, a budget of up to $10,000 in additional direct costs is made available to catalyze or jumpstart a project. For some projects, this funding may be sufficient to accomplish the project goals. For projects requiring additional funding, external sources can be pursued after consultation with UIDP staff.
- Developing Working Group. All projects benefit from having a working group team that possesses a diverse set of skills and experiences. The UIDP will work with you on identifying additional team members from within (and external to) the UIDP community.
- Identifying Project Manager. All projects benefit from having a dedicated staff liaison that can coordinate logistical matters as wellas assist with moving the project forward. The UIDP staff will work with the project’s leadership team to identify an appropriate person to fill this role.
- Developing Goals and a Timeline. All projects need to have clearly identified goals and a reasonable timeline to complete the project, realizing that volunteers are the backbone of the UIDP project process.
- Project Termination. There may be occasions when projects will be ended. The UIDP disengagement process includes these steps:
a. Evaluation of the project’s potential against the projected costs of continuing the project. This is a value versus cost matter.
b. Compare this project versus other projects that need resources.
c. Assess whether a project’s Working Group is falling victim to unrealistic expectations.
d. Ensure that sufficient progress is being made; this review will be done through an objective assessment by the Project Committee.
e. If a project is stopped, the Project Committee will provide clear reasons to the Working Group.
f. Assess how the project’s learnings can be utilized to advance other UIDP projects.
g. Identify parties affected by decision and address concerns that they may have about the project’s termination.